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Mileage | Travel Meals | Business Meals
Mileage Rate for Use of Personal Vehicle
Use of Personal Vehicle
Effective Jan. 1, 2026 - 72.5 Cents Per Mile
Effective Jan. 1, 2025 - 70.0 Cents Per Mile
Important Guidelines
- Daily commute miles between home and an employee’s regular work location are not reimbursable.
- Commute miles must be subtracted from total miles claimed unless the trip begins and ends at the employee’s regular worksite.
- Commute miles do not need to be subtracted for travel occurring on a non-duty day.
- The mileage rate for moving and relocation expenses is 20 cents per mile.
Travel Per Diem Rates for Meals
(Meals & Incidental Expenses)
Per diem rates for travel are determined using the U.S. General Services Administration (GSA) website.
To determine the appropriate rate:
- Visit the .
- Use the current year rates (default setting).
- Enter the location based on lodging or work activities. Ensure the same method is used to determine the rate for the entire trip.
- Select “Find Rates.”
- Use the Meals & Incidental Expenses (M&IE) rate.
Note: For non-employee travel reimbursements, a printed copy of the GSA rate results must be submitted with the required travel form.
Please read and .
Business Meal Limits (requires receipt)
Maximum Amount/per individual
(includes tax and tip)
| Business Meal | Time Period Served | Amount (Effective 10/1/21) |
|---|---|---|
| Breakfast | 5:00 a.m. – 9:00 a.m. | $27 |
| Lunch | 11:00 a.m. – 2:00 p.m. | $30 |
| Dinner | 4:00 p.m. – 8:00 p.m. | $54 |
| Snacks and refreshments | 9:00 a.m. – 11:00 a.m.; 2:00 p.m. – 4:00 p.m.; 8:00 p.m. – 10:00 p.m. | $27 |
Purchase/reimbursement must be in compliance with Policy No. UMB VIII-99.00(A) and is subject to the terms in the Financial Services Standard Operating Procedure No. 3332 Food and Business Meals Expense Form.